Funding is provided for variable costs that are incurred or have been incurred directly in connection with organizing the event and are paid to third parties. As a rule, these are the costs paid to the event location or hotels and other service providers such as A/V companies or caterers.

a.    Invoices in accordance with the legal requirements. For all cost items to be settled, the settlement form must be completed in full and corresponding invoice and payment receipts must be enclosed:

• Location invoice,
• Invoices for other event-related services (accommodation, A/V, catering, etc.),
• Invoices for services involved with the hybrid implementation of the event (Module 3), or implementation of a digital infrastructure, e.g., technology costs, agency costs for concept implementation.

b.    Statistics of participants (number & national or international origin)

The fulfillment of the overnight stays quota for module 2 is checked and plausibility verified on the basis of the participant statistics, which must be submitted after the event. The Vienna Convention Bureau reserves the right to random checks by an independent auditor commissioned by the Vienna Convention Bureau.

Yes, in line with the at-a-glance funding table for the various funding modules which can be found under point 5.2. of the Funding Guidelines.

No later than three months after the end of the event.

The funding amount is paid out in the form of a bank transfer by the Vienna Tourist Board to the organizer's company account.

Yes.

Funding granted under this program is provided in accordance with the European Union De Minimis Regulation.

The de minimis declaration is a document in which an event organizer officially declares and duly confirms all of the de minimis aid received in Austria in the last three years.

The total of all de minimis aid payments to the applicant, including all associated enterprises, during the last three years may not exceed EUR 300,000.