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Effective January 1, 2026, certain information regarding grants and grant recipients will be recorded in accordance with the de minimis Regulation and stored in a central public registry (eAIR - electronic Access to Information Register).

The Vienna Tourist Board provides funding for certain multi-day international events in accordance with the funding guidelines for the Vienna Meeting Fund 2025–2028. The legal basis for these funding guidelines under EU law is the De Minimis Regulation. (Commission Regulation (EU) 2023/2831 of December 13, 2023, on the application of Articles 107 and 108 of the Treaty on the Functioning of the European Union to de minimis aid, OJ L 2023/2831, December 15, 2023). The de minimis Regulation requires Member States to collect certain information on de minimis aid granted as of January 1, 2026. This information must be recorded in a central register. The central register in which data on de minimis aid granted by Austrian funding agencies is recorded is the eAIR - electronic Access to Information Register.

The following data must be recorded:

• Details of the aid recipient, mandatory:
  Austria: UID number, optional and in descending order of importance: commercial register number, association register number, tax account number
  Selected countries: country-specific identifiers
  All other countries: other country numbers
• Amount of aid
• Date on which the aid was granted
• Granting authority
• Aid instrument
• Economic sector concerned based on the statistical classification of economic activities in the Union ("NACE classification").

Transparency Database

In the future, the Vienna Tourism Board will be required to collect and disclose certain information regarding subsidies and recipients in accordance with national obligations. Subsidies will subsequently be stored and published in a central, cross-municipal public transparency database.

In addition to this reporting obligation under EU law, certain information regarding funding must also be disclosed in the future based on national requirements: Pursuant to the agreement under Article 15a of the Federal Constitutional Law (B-VG) on the establishment of a cross-municipal transparency database (Announcement by the Governor of Vienna regarding the agreement under Article 15a of the Federal Constitutional Law (B-VG) on the establishment of a cross-municipal transparency database, LGBl 24/2024), the Province of Vienna is obligated (among other things) to implement the transparency database across local government boundaries in accordance with the provisions of the (federal) Transparency Database Act 2012 ("TBDG 2012").

Pursuant to the Vienna Subsidy Transparency Act (as amended by the Act amending the Act on the Transparency of Subsidies of the City of Vienna (Vienna Subsidy Transparency Act - Wr. FTG) (TDB Amendment 2025), LGBl. No. 53/2025) direct subsidies granted or administered with public funds of the City of Vienna by a legal entity subject to audit by the Court of Auditors must (also) be reported in the future in accordance with the Transparency Database Act 2012 (Section 7(1)(4) in conjunction with Section 7(5)(3) in conjunction with Section 13 of the Vienna Subsidy Transparency Act). Pursuant to the agreement in conjunction with the Vienna Funding Transparency Act in its currently applicable version, notifications of grants awarded must be submitted no later than August 28, 2026. However, the provisions of the Vienna Funding Transparency Act may be applied as early as the date of its entry into force (November 19, 2025).

In accordance with § 25(1) of the Transparency Database Act (TBDG 2012) in conjunction with § 15(2) of the Vienna Subsidy Transparency Act, the following data must be disclosed:

• For natural persons: the encrypted sector-specific personal identification number (vbPK-ZP-TD) for processing in the Transparency Database, as well as the encrypted sector-specific personal identification number for Official Statistics (vbPK-AS);
• if the beneficiary is not a natural person or if it is a natural person, provided that the person is a data subject pursuant to Section 6(3)(1) or (3) through (6) in conjunction with the last sentence of Section 3a of the E-GovG
  - the business name or other designation of the service recipient 
  - the reference number pursuant to Section 6(3) of the E-GovG or a classification term by which this reference number can be determined
• the unique identification of the benefit in relation to a benefit offer;
• the current processing status;
• the purpose of the funding;
• with regard to the granting and recovery of funds, the current amount in euros and the date;
• the amount of the payment or repayment of a benefit in euros;
• the date or period for which the benefit is paid;
• the date of payment or repayment of the benefit;
• the clear identification of the paying agency; and
• an indication of whether the benefit falls within the scope of EU state aid law within the meaning of Articles 107 and 108 TFEU, if it constitutes “de minimis” aid.

An identifier is required for personal data submissions, as grant recipients are not stored under their real names in the Transparency Database. For natural persons, the encrypted sector-specific personal identification number for the Transparency Database (vbPK ZP-TD, ZMR) is required, and for non-natural persons, a reference number (e.g., commercial register number, ZVR number, business register code) is required. If no identifier is available for natural persons or other affected parties, the grant applicant must ensure an entry is made either in the Supplementary Register for Natural Persons (“ERnP”) or in the Supplementary Register for Other Affected Parties ("ERsB").  

NOTE: Applicants whose registered office is not located in Austria may only provide the identifiers "ERnB," "ERsB," or "Global Location Number." The applicant must obtain and submit this identifier. Registration numbers, as used for domestic applicants, are not permitted for international applicants.

Grants are generally published. Personal data regarding grant recipients is not published if the grant amount per grant and calendar year is less than EUR 1,500 (Section 40k(2)(1) of the TBDG 2012).
Due to the obligations arising from the De Minimis Regulation, the agreement pursuant to Article 15a of the Federal Constitutional Law (B-VG) on the establishment of an inter-municipal transparency database in conjunction with the Vienna Subsidy Transparency Act, the Vienna Tourism Board will only issue a positive preliminary funding decision for those funding applications for which a notification within the meaning of TBDG 2012 or a recording of the data in accordance with the De Minimis Regulation. Necessary information will be requested during the submission and processing process.

Privacy Policy

The Vienna Tourism Board, Invalidenstrasse 6, 1030 Vienna, funding@vienna.info, processes the personal data listed above as the controller within the meaning of Article 4(7) of the GDPR in order to comply with the obligations arising from the (EU) De Minimis Regulation and the (Austrian federal) Transparency Database Act 2012 (TBDG) in conjunction with Section 15(2) of the Vienna Subsidy Transparency Act, to enter the data into the Transparency Database or the eAIR - electronic Access to Information Register - and thereby fulfill the obligations under the de minimis regulation, the TBDG, and the Vienna Subsidy Transparency Act.

The legal basis for this data processing is the fulfillment of legal obligations under Article 6(1)(c) of the GDPR in conjunction with Section 15(2) of the Vienna Subsidy Transparency Act and the De Minimis Regulation, which the Vienna Tourism Board is required to comply with.

The Vienna Tourist Board transmits the personal data, which is entered into the Transparency Database, to the Federal Minister of Finance - who operates the Transparency Database as the controller within the meaning of Article 4(7) of the GDPR - in order to fulfill its legal obligations. The Vienna Tourist Board transmits the aforementioned personal data, which is entered into the eAIR (electronic Access to Information Register), to the Directorate-General for Competition (DG COMP) of the European Commission in order to fulfill the obligations under the De Minimis Regulation.

The Vienna Tourist Board retains the above-mentioned personal data for 10 years from the date of collection (Section 36e of the Vienna Tourism Act 2012; Article 6(3) of the De Minimis Regulation; Section 15(2) of the Vienna Subsidy Transparency Act).

You have the following rights vis-à-vis the Vienna Tourist Board as the data controller under the GDPR: (i) right of access (Art. 15 GDPR); (ii) right to rectification (Art. 16 GDPR); (iii) right to erasure (Art. 17 GDPR); (iv) right to restriction of processing (Art. 18 GDPR);  (v) Objection (Art. 21 GDPR); (vi) Data portability (Art. 20 GDPR); (vii) Filing a complaint with the competent supervisory authority (Art. 77 GDPR), whereby in Austria the Data Protection Authority is competent.