Operational note on the Vienna Meeting Fund 2025-2028 subsidy guidelines

The Vienna Tourist Board provides funding for certain international events lasting several days based on the funding guidelines for the Vienna Meeting Fund 2025-2028. The legal basis for these funding guidelines is the De Minimis Regulation. The De Minimis Regulation requires member states to record certain information on de minimis aid granted from January 1, 2026. This information must be recorded in a central register. The central register in which data on de minimis aid granted by Austrian funding agencies is recorded is the eAIR - electronic Access to Information Register. 

The following data must be recorded:

• Details of the aid recipient, mandatory:
  National: UID number, optional and in descending order of importance: commercial register number, association register number, tax account number
  EU: country-specific identifiers
  Non-EU: other country numbers
• Amount of aid
• Date on which the aid was granted
• Granting authority
• Aid instrument
• Economic sector concerned based on the statistical classification of economic activities in the Union ("NACE classification").

The Vienna Tourist Board, Invalidenstrasse 6, 1030 Vienna, funding@vienna.info, processes the above-mentioned personal data as the controller within the meaning of Art. 4(7) GDPR in order to comply with the (EU) De Minimis Regulation, to be entered into the eAIR - electronic Access to Information Register, and thus to fulfill the obligations of the De Minimis Regulation. 

The legal basis for this data processing is the fulfillment of the legal obligations under the De Minimis Regulation, which the Vienna Tourist Board is required to comply with. 

The Vienna Tourist Board transmits the above-mentioned personal data, which is entered into the eAIR - electronic Access to Information Register in accordance with the De Minimis Regulation, to the Directorate-General for Competition (DG COMP) of the European Commission in order to fulfill the obligations under the De Minimis Regulation. 
The Vienna Tourist Board stores the above-mentioned personal data for 10 years from the date of collection (Art. 6 (3) De Minimis Regulation). 

You have the following rights vis-à-vis the Vienna Tourist Board as the controller under the GDPR: (i) information (Art. 15 GDPR); (ii) rectification (Art. 16 GDPR); (iii) erasure (Art. 17 GDPR); (iv) restriction of processing (Art. 18 GDPR);  (v) objection (Art. 21 GDPR); (vi) data portability (Art. 20 GDPR); (vii) complaint to the competent supervisory authority (Art. 77 GDPR), whereby in Austria the Data Protection Authority is responsible.